TRINITY ACADEMY T: 0131 478 5050 | Absence Line: 0131 478 5050 (Option 1)
TRINITY ACADEMY T: 0131 478 5050 | Absence Line: 0131 478 5050 (Option 1)

Attendance & Punctuality

Attendance and Punctuality Policy and Procedures   •   Attendance Matters – Every Student, Everyday

Morning Registration

Attendance   >>   General Registration   >>   Select Reg Group   >>   Display Students

If SEEMIS is unavailable a paper copy should be sent to the school office at 8.40am.

Use appropriate code if pupil is absent (TBC) or late to Registration (LRG)

Admin staff, or the Attendance Officer, will enter the codes for pupils whose parents have notified

Absences in advance or when pupils are absent for other reasons, eg excursions, Music Lessons, School of Rugby etc

Unexplained Absences
  • On the third morning of an unexplained absence, Register Teachers should make the appropriate Pupil Support Leader aware of this.
  • Pupil Support should also be alerted if a pupil has been marked as SEL (sick – self certificated) for more than 2 weeks as additional support for the pupil may be required.
  • An Absence Enquiry letter / text will be sent to parents/carers of pupils who have not given a reason for absence after returning to school. This will be followed with a phone call.
Pupils Arriving Late to School
  • Pupils who arrive after 8.30am but before 8.40am
    When a pupil is late for registration, the Register teacher should mark this as Late for Registration (LRG) on SEEMiS
  • Pupils who arrive after 8.40am
    Pupils who arrive after 8.40am must sign in at the school office and collect a blue late slip to take to their class teacher. They will be marked late (LAT) and a late text will be sent home.
  • If a pupil arrives late during period 1 and does not have a blue late slip, the class teacher should ask them to report to the school office to sign in.
Period by Period Registration
  • All class teachers must record the attendance of their classes on SEEMiS, period by period, using Registration or My Menu, within the first 10 minutes of the lesson starting.
  • Admin staff / Attendance Officer will record appropriate codes in SEEMiS as and when these are received through communication with home.
  • Class teachers should not override any codes already in SEEMiS eg SEL, PER, SCH, unless the pupil has returned to class and this can be recorded as present.
  • DT paper registers should be sent to the Attendance Officer for updating within the first 10 minutes of the lesson if on site. 
Pupils Missing from Class
All anomalies will be followed up by the Attendance Officer, period by period.
  • If a pupil has an appointment during the school day, the parent/carer must communicate this to school via a note, email or phone call and SEEMiS will be updated accordingly.
  • No pupil should leave the school during the school day without permission. If a pupil is unwell, Welfare staff or the Attendance Officer will contact home and update SEEMiS accordingly. Where truancy is suspected or a pattern of absence emerges the pupil should be referred to the relevant Pupil Support Leader.
  • If a student’s attendance status changes during the school day, eg they go from Present to TBC on completion of the class register, this should be communicated to Admin for follow up using the Tri-Attendance email address. TRI-Attendance TRI-Attendance@ea.edin.sch.uk. This allows us to quickly identify missing students and ascertain whether this is due to truancy or an error. This procedure offers greater protection to potentially vulnerable students.
  • If a pupil arrives late to your class, after you have completed your register, please change the TBC to present.

Appointments during the school day

If a pupil has an appointment during the school day, the parent/carer must communicate this to school via a note, email or phone call and SEEMiS will be updated accordingly.